MHSRS

TENTATIVE dates and location of the 2025 MHSRS are 4 – 7 August 2025 at the Gaylord Palms Resort and Convention Center, Kissimmee, FL. TENTATIVE

Please note all attendee and presenter organizations are responsible for covering meeting costs to include travel, hotel, and registration. There is no central funding for the MHSRS.

• Abstract title: Limit of 200 characters (includes spacing)
• Abstract length: Limit of 2,500 characters (includes spacing)
• Abstract Disclaimer: Limit of 700 characters (includes spacing)
• Learning Objectives: Each learning objective has a limit of 255 characters (includes spacing).
  • Three are required. These should answer the question - What do you expect the attendee to be able to do at the end of the session? Each learning objective should start with an action verb (e.g., Describe, Analyze, Discuss, etc.).

No.

Abstracts will be submitted in plain text without any rich text formatting or fonts. No embedded tables, pictures or videos will be accepted.

Yes.

When preparing the program book, the time it takes to reformat titles to the correct format has delayed the release of presentation times and dates to presenters up to one month. Please take the time to format your title correctly.

• This is CORRECT: Evaluation of the Detection and Efficacy of Elimination after Decontamination
• This is INCORRECT: Evaluation of the detection and efficacy of elimination after decontamination
• This is INCORRECT: Evaluation Of The Detection And Efficacy Of Elimination After Decontamination

No.

Filling in this box is optional. Some organizations require an organizational disclaimer on materials released to outside organizations. If this does not apply to your organization, leave this blank.

No.

Abstracts will be accepted online only through https://mhsrs.health.mil/. The only exception is for non-U.S. collaborators (i.e., investigators from allied nations) who cannot access the MHSRS website because of firewall restrictions. If you are in this category, contact usarmy.detrick.medcom-usamrmc.list.usamrmc-web-team@health.mil for assistance.

No.

After you save your abstract submission, the system automatically takes you to the My MHSRS home page. Look for “My Abstract Entries”. You must click the submit button next to your abstract submission to officially submit your abstract. Otherwise, it is not considered submitted, and will not be reviewed for presentation.

Yes.

This is needed for Continuing Education purposes and is a mandatory part of the abstract submission process.

Under My Abstract Entries on the My MHSRS home page, the submitter will be able to see the submit button only if all the abstract data has been filled in and a COI form has been uploaded.

Yes.

This becomes an issue only if the submitter is different from the presentation author and the abstract needs to be edited.

• E-mail verification that the abstract has been officially submitted is sent to the submitter only.
• Minor changes to the submitted abstract or other edits such as co-author changes can be made by the submitter only. The submitter has access to view, edit, withdraw, and upload pdf posters for the abstract. The presenter has READ-ONLY access only to view the submitted abstract online.
• Notification letters as to the abstract status (accepted, not accepted) is sent to the submitter and the presentation author.

Yes.

Edits to the submitted abstract can be made by the submitter only. No abstract edits or withdrawals are allowed during the abstract review period.

Edits are allowed at any point before the Call for Abstracts closes and after the notification letters are released. The abstract does not need to be resubmitted once edits are made.

You are responsible for getting any required permissions from your organization to submit the research data (e.g., abstract, slide presentation). The MHSRS is not responsible for ensuring appropriate organizational clearances are obtained for the material submitted and/or presented. This is the responsibility of the abstract submitter.

For researchers affiliated with DoD and other federal organizations, this permission/clearance process includes review and approval of the abstract by your Public Affairs and Operational Security Offices, and a review by your organizations Intellectual Property Law Division, a review is also required by the DHA Intellectual Property Law Division.

• Check with your Public Affairs Office to determine what clearances pertain to your organization.
• Some organizations require an additional level of clearance through their Foreign Disclosures Office. This is applicable when presenting at a meeting that Foreign Nationals will be attending. Contact your Operational Security Office to see if a Foreign Disclosures Clearance applies to you.
• Intellectual Property (IP) Guidance on submissions involving DHA Personnel
  • “DHA personnel” applies to active duty and reserve members, federal civilians, members of the Commissioned Corps of the Public Health Service, contractors, Engineering Science and Technology Personnel, and other personnel assigned temporary or permanent duties at DHA and DHA Components.
  • In addition to local OPSEC and Public Affairs Office clearance, all abstract submissions from DHA personnel as the submitting or the presenting author MUST be reviewed for potential IP by the DHA Office of General Council IP Law Division. Send to dha.detrick.mrdc.mbx.research-disclosure1@health.mil for review and further guidance.
  • Select “No” to the question “Can we publish your abstract” on the abstract submission form. After clearance from DHA Office of General Council IP Law Division, the submitter can go into the system to change this to “Yes,” if desired.

For researchers affiliated with non-DoD organizations (e.g., academia and industry), your organization may not require these reviews. Check internally for guidance.

Abstracts submitted to the MHSRS should represent original, unpublished work (not on-line, not in print). Abstracts can be submitted to MHSRS as well as to professional scientific society meetings. However, if the abstract is submitted to MHSRS and other military-related/DoD meetings and accepted, the submitter needs to decide which meeting to present at. Abstracts presented at other military-related, or DoD meetings are ineligible for presentation at the MHSRS, unless there are extenuating circumstances.

• INELIGIBLE FOR SUBMISSION - Abstracts representing work in published articles (on-line or print)
• ELIGIBLE FOR SUBMISSION - Abstracts representing work that has been submitted for publication, but not yet accepted
• ELIGIBLE FOR SUBMISSION - Abstracts representing work that has been accepted for publication, but not yet in print as of the date when the 2023 MHSRS Call for Abstracts closes
• INELIGIBLE FOR SUBMISSION - The abstract data has been presented or is planned for presentation at another DoD meeting
• ELIGIBLE FOR SUBMISSION – The abstract data has been presented at a professional meeting - such as Society of Toxicology or American Society of Tropical Medicine and Hygiene

No.

You cannot submit the identical abstract for consideration. However, you can submit a revised abstract incorporating new research data.